To those who wish to join our International Pacific College Alumni Association (hereafter called the Association), please read the instructions below and complete your membership registration.

No joining fee is required. Any communication fees incurred regarding your membership registration are your own expense.

Procedure for registration

Please read the Terms and Conditions of the International Pacific College Alumni Association ("Terms and Conditions") before registering and then complete your membership registration:

Section 1 (Name)

"Association" means International Pacific College Alumni Association, abbreviated as "IPC Alumni Association."

Section 2 (Aims)

The Association was established to strengthen solidarity and friendship among its members, organise them as a society, and further the relationship between the members and International Pacific College ("IPC"), thereby helping and supporting IPC in its activities.

Section 3 (Structure of the Association and Membership Requirements)

1. The Association offers the following types of membership:
   1. Full Member
   2. Associate Member
   3. Recommended Member.
2. A Full Member is one who meets all the following requirements:
   1. An IPC graduate
   2. Anyone who has expressed his or her wish to join the Association and completed the entire registration procedure.
3. An Associate Member is one who meets either of the following requirements:
   1. A current IPC student
   2. An IPC graduate who has yet to complete the registration procedure as set out in Section 3.2.
4. A Recommended Member is one who wishes to join the Association, has received approval of the Board based on the recommendation of another member(s), and meets one of the following requirements:<
   1. Has been enrolled at IPC.
   2. Is related to IPC in some other way and has been recommended by the resolution adopted by the Board of Trustees of the International Educational Foundation (N.Z.) Incorporated.
5. Other items including, but not limited to, how to elect Recommended Members and other necessary matters are stipulated separately.

Section 4 (Services)

The Association carries out the following services:

1. Services that contribute to the further development of IPC
2. Services that promote communication between IPC and the members, and solidarity among members
3. Services that manage, update and maintain the master record of members
4. Services that support the activities of current students and provide information to facilitate communication between current students and members
5. Any other services approved by General Meetings that help the Association achieve its purposes.

Section 5 (Head Office and Branch Offices)

1. The Association’s Head Office is located at IPC’s Palmerston North Campus. Branch Offices are also located in New Zealand and offshore as required.
2. Those matters concerning Branch Offices are stipulated separately.

Section 6 (Board Members)

1. The Board of the Association constitutes the following members:
   1. One (1) President
   2. One (1) Vice President
   3. Five (5) Secretaries (one of the five serves concurrently as Accountant)
   4. One (1) Executive Secretary.
2. Note:
   1. The President, Vice President, and Accountant are selected from the Full Members.
   2. Secretaries are elected by the Board from among the Full Members who approve of the philosophy and purposes of the Association and are able to proactively participate in its activities.
   3. A staff member of IPC who is in charge of the Association is appointed as the Executive Secretary.
3. Board Members are elected every three (3) years. Re-election is permitted. A Board Member stays in office until his or her successor assumes the position.
4. Any vacancy is filled under Section 6.2. This process can be postponed until the next election.
5. In the case that a Board Member resigns in the middle of his or her term of office and that their successor is elected, this successor performs their duties for the remaining period of the predecessor’s term of office.
6. Board Members have a duty to adhere to these Terms and Conditions. Should any member fail to do so, he or she may be dismissed with the support of a majority of the Board.
7. The duties and authority of the Board Members are set out below:
   1. The President presides over the business of the Association and represents it.
   2. The Vice President assists the President, and represents the President if he or she steps down in the middle of his or her term of office or becomes unable to perform his or her duty for any reasons.
   3. Secretaries share the business of the Association.
   4. The Accountant manages the accounting duties of the Association.
   5. The Executive Secretary in cooperation with other Board Members performs all administrative duties.

Section 7 (Duties of the Board)

1. The Board of the Association comprises a President, Vice President, Accountant, Secretaries and Executive Secretaries as set out in Section 6, and the President acts as the Chairman of the Board.
2. As a general rule, the Board convenes at least once per year.
3. The business items of Board Meetings are decided by a majority of those present, provided, however, that with regard to the matter concerning any modification of these Terms and Conditions, the support of two-thirds (2/3) of the Board Members is required.
4. In the case of Section 7.3, any Board Member who indicates his or her intentions regarding the business items in advance of the Board Meeting in writing (inclusive of fax and email) is counted as present.
5. The duties and authority of the Board include the following:
   1. Any matters concerning the budget and settlement of the accounts of the Association
   2. Any matters concerning the holding of General Meetings
   3. Any matters concerning any amendment, revision and repeal of these Terms and Conditions
   4. Any matters concerning the election of the Board Members as set in Section 6
   5. Any other important matters concerning the Association.
6. The Board reports any decisions on the business items of the Board Meetings to the members of the Association at the General Meeting held afterwards.

Section 8 (General Meetings)

1. The Association holds a General Meeting once a year. A Special General Meeting can be convened if either the Board deems it necessary, or one-third (1/3) or more of the Members request it.
2. General Meetings are convened for the following purposes:
   1. To receive any reports concerning the election of Board Members as set in Section 6
   2. To receive any reports from the Board concerning the business and accounts of the Association
   3. To receive any reports concerning any matters regarding Recommended members and other members
   4. To strengthen solidarity and friendship among the Members.
3. General Meetings can be convened by the President. Members are notified of the date and venue of the meetings in an appropriate method.

Section 9 (Membership Fee)

1. The Association collects no membership fee as annual dues.
2. Notwithstanding the foregoing, members bear set expenses as required, including any fees for participating in alumni events.

Section 10 (Accounts)

1. The financial year of the Association starts on the first of April and ends on the last day of March in the following year.
2. The Board must report to members the budget and settlement of accounts of the Association at a General Meeting at the end of the financial year.

Section 11 (Duties and Prohibitions)

1. Members must manage and update their registration information, including but not limited to their addresses, in an appropriate manner so that contact with them can be made at any time by the Association.
2. No member is allowed without approval of the Association to take out and make use of goods and property that belong to the Association.
3. No member is allowed to disclose or reuse the data (including private information) kept by the Association or other information already printed or published.

Section 12 (Executive Office)

1. The Association has an Executive Office in order to perform its administrative duty. The Head of the Executive Office is the Executive Secretary.
2. The Executive Office and its branch are located respectively in IPC Palmerston North Campus and IPC Japan Office.

Section 13 (Notices)

1. All notices addressed to full members are either posted or emailed as required. In the case of email, notices are sent to the address that the Full Members registered.
2. Associate Members who are current students are notified on the website of the IPC Student Association or by email messages addressed to all students. Other Associate Members are notified only on the website of the Association and are not notified by post unless the Board approves otherwise.
3. Any announcements addressed to all members, no matter what their membership status, are published on the website of the Association and not posted or emailed.
4. Where the information provided varies according to the membership status, members must comply with the confidentiality of this status-specific information and must not disclose it to other members. This includes, but is not limited to, the case where the information is provided for Full Members only and therefore should never be used by Associate Members.

Section 14 (Miscellaneous)